United Veterans Committee of Colorado

Building a Better Future for Veterans

 

BYLAWS of the UNITED VETERANS COMMITTEE of COLORADO

As adopted January 12, 2016

ARTICLE I

NAME

The name of this organization shall be the United Veterans Committee of Colorado, herein referred to as UVC.

ARTICLE II

ORGANIZATION

UVC is a non-partisan, non-profit, incorporated organization registered with the State of Colorado. It operates as a coalition of veterans organizations as defined in Article IV.

ARTICLE III

VISION

To be a productive advocate for Colorado veterans, active duty service members, National Guard, the Reserves, and their families.

MISSION

To activate and represent member organizations, speaking with one unified voice in Colorado; to work with public policy makers to ensure proper support for veteran issues and concerns; and to inform/educate Colorado citizens about the needs of veterans, active duty service members, National Guard, the Reserves, and their families.

GOALS AND OBJECTIVES

To be a proactive, statewide organization promoting legislative, humanitarian and educational activities for the best interest and welfare of veterans, active duty service members, National Guard, the Reserves, and their families.

  1. To provide a means for veterans organizations throughout Colorado to coordinate their legislative efforts to include:

  1. Establishing legislative goals and priorities

  2. Providing a means by which legislative representatives may be directly advised of the needs of veterans, active duty service members, National Guard, the Reserves, and their families.

  3. Providing a forum for informing veterans of legislative programs, efforts and accomplishments.

  1. To advocate, promote and monitor services and programs for veterans, active duty service members, National Guard, the Reserves, and their families in the following areas and activities:

  1. Programs to include health care, community living centers, employment and training, education and rehabilitation, veteran homelessness, entitlements and benefits.

  2. Activities by which Federal and State Officials may be directly advised of the needs and requirements of veterans, active duty service members, National Guard, the Reserves, and their families. Information dissemination and a public relations system to foster UVC goals and priorities.

ARTICLE IV

MEMBERSHIP

    1. There are three (3) membership categories: Member Organization; Affiliate; and Associate.

      1. A Member Organization shall meet one of the following qualifications;

        1. A veterans service organization recognized by the United States Department of Veterans Affairs for claims representation and so listed in their directory, or

        2. A veterans or veterans’ family service membership organization that operates on a statewide or national basis and has been in existence for 12 months.

      2. An Affiliate Organization shall be a Member Organization subordinate or auxiliary body.

      3. An Associate shall be an entity that provides to veterans or their families services or supports veterans’ goals or issues.

    2. All applications for new membership shall be submitted to the Secretary who will inform the President and submit the application to the Membership Committee for approval by the membership.

    3. Organizations who have been absent without excuse for three consecutive regular meetings shall be deemed inactive, shall not me allowed a vote and shall require official reinstatement. Requests for reinstatement shall be made in writing by the organization’s chief executive officer and submitted to the UVC Secretary for a vote at the next regularly scheduled meeting. Reinstatement requires a simple majority vote of the membership present.

    4. An organization’s membership in the UVC may be terminated through one of the following procedures:

      1. The chief executive officer of the member organization may send a written notice of their intent to terminate their membership to the Secretary of the UVC. Upon notice by the Secretary to the Membership Chairman and the President of the organization’s intent to terminate membership, the membership shall be terminated.

      2. An organization’s membership may be terminated upon a two-thirds vote of the membership present at a duly called regular or special meeting at which this proposed action has been included on the posted agenda in advance of the meeting. The Executive Committee, or at least 5 member organizations, may recommend such action to the membership. The organization recommended for termination of its membership shall be provided a written notice of the proposed termination at least fourteen (14) calendar days in advance of the meeting at which the matter is scheduled for a vote, and shall be provided an opportunity prior to the vote being taken at that meeting to present its response to the proposed termination.

ARTICLE V

OFFICERS

  1. The elected officers shall be President, First Vice President, and Second Vice President. Terms of office shall be two (2) years, July through June. Their duties shall be:

  1. The President shall preside at all meetings, be the UVC official representative and carry out such other functions as prescribed in the Robert’s Rules of Order, Newly Revised Edition, unless otherwise provided in these Bylaws. The President may appoint committee members as required based on UVC needs and membership recommendations.

  2. The Vice Presidents, in order of seniority, shall carry out Presidential assigned task, and in the event of the President’s absence or inability to function, the duties of the President.

  1. The appointed officers shall be the Secretary, Treasurer, Judge Advocate, and Regional Representatives. Appointments shall be made by a majority vote of the Executive Committee. Their duties shall be:

  1. The Secretary shall maintain the UVC records, develop and distribute minutes, formulate and maintain a membership roster and mailing list, receive and manage correspondence, make written annual reports, and perform such other duties as may be required or assigned by the President.

  2. The Treasurer shall receive, expend, and account for all funds, prepare a budget based upon conservative assumptions, provide monthly status reports and written annual financial reports, be a member of the Budget Committee, file required legal documents, perform such other duties as may be required or assigned by the President, and, with Presidential approval, shall pay all bills and invoices.

  3. The Judge Advocate shall be the UVC legal officer and advisor.

  4. The Regional Representatives shall serve as official representatives of the UVC throughout the state, serving as liaisons between the UVC and local veterans organizations, communicating input to the UVC from such organizations on issues and priorities of interest and importance to them, and informing and involving local organizations in UVC priorities and activities.

  1. Elected officers as delineated in Article V, Section a., shall be elected bi-annually during May 1 to June 30 of the year in which incumbent officer terms expire. Officers shall be elected from the Member Organizations’ representatives by a simple majority vote. Out of term vacancies shall be elected in the same manner at the next regular meeting following the vacancy occurrence and the term of office shall be that of the original office holder. Regularly elected officers shall take office at the start of the UVC fiscal year (1 July).

  2. The Immediate Past President shall be an automatically appointed officer.

ARTICLE VI

COMMITTEES

  1. Executive Committee. This committee shall be comprised of all officers, elected and appointed, past presidents and the Legislative, Budget, Nominating, Awards, Banquet and Membership chairmen. Each member shall have one vote and a quorum for conducting business shall be the President, a Vice President, and three Committee Chairmen. The President shall preside. The duties include:

  1. Prepare agenda items for all meetings.

  2. Supervise implementation of goals and priorities

  3. Determine by a simple majority vote, between regularly scheduled meetings, all legislative, administrative and executive matters not otherwise specifically covered by provisions of these bylaws subject to ratification at the next regularly scheduled meeting.

  4. Review and approve the annual budget for ratification at the next regularly scheduled meeting.

  5. Assure that the financial records of the UVC shall be open for review by any member organization.

  6. Determine and make recommendations to the UVC as a whole concerning expenditures, to include non-budgetary requests.

  7. Distribute information to member organizations.

  8. Establish and maintain a productive working relationship with the media.

  9. Identify and assign appropriate UVC representatives as speakers for required events.

  10. Contracting for a legislative liaison to assist in achieving legislation to accomplish goals and priorities.

  1. Legislative Committee. This committee shall be appointed by the President with the First Vice President as an ex-officio member. The Chair shall be appointed by the President in consultation with the Executive Committee. Additional members as required shall be selected by the President and Legislative Chair with the Legislative Liaison advising. The President may appoint an individual to serve as a Federal Liaison to take a leadership role in working with the Colorado Congressional Delegation on UVC Federal Legislative Goals and Organizational Issues. In addition to the Committee members, a Testifying Sub-Committee shall be appointed by the President and Legislative Chair with the Legislative Liaison advising consisting of member volunteers who desire to actively participate in State legislative session testimonies in support of veterans issues. A Testifying Sub-Committee roster shall be maintained by the Legislative Liaison indicating name, contact data and subject expertise. The Legislative Committee duties include:

  1. Recommend Federal and State legislative goals and priorities for adoption.

  2. Review Federal and State Legislation for recommended action.

  3. Monitor and report on State lobbying activities.

  4. Establish and maintain working relationships with Federal and State elected officials and their staff.

  5. Advise UVC membership as to actions required to foster Federal and State legislative goals and priorities adoption.

  1. Past Presidents’ Committee. All past presidents shall serve as advisors to the presiding officers and shall be ex-officio members of the Executive Committee.

  2. Budget Committee. This committee shall be appointed by the President. The Chair shall be appointed by the President in consultation with the Executive Committee. The Budget Committee duties include:

  1. Recommend fiscal guidance to the Executive Committee.

  2. Develop and recommend an annual budget.

  3. Track and review current annual budget to insure compliance.

  1. Nominating Committee. This committee shall be appointed by the President with the Immediate Past President as the Chair. The incumbent elected officers shall not be members of the Nominating Committee. The duties include:

  1. Solicit and recommend prospective officer candidates.

  2. Review officer recommendations and applications.

  1. Awards Committee.  The Awards committee shall be comprised of all Past Presidents, with the President as an ex-officio member.  The President shall appoint the Chair of the Committee from among the Past Presidents. The duties of the Committee include:

 

  1. To determine awards categories and select recipients.

  2. To announce recipients to the Executive Committee meeting prior to the March general meeting.

  3. To report to the UVC at the March general meeting the selected recipients.

  4. To assure that the award recipients are notified and invited to the Annual Awards Banquet.

  1. Banquet Committee. This committee shall be appointed by the President with the Second Vice President as an ex-officio member. The Chair shall be appointed by the President in consultation with the Executive Committee. The duties include:

  1. Supervise and execute banquet arrangement including fund-raising, site selection, menu, budget and invitations.

  2. Report to the Executive Committee meeting prior to the February general meeting all banquet details.

  3. Report to the UVC no later than the February general meeting all banquet details.

  1. Membership Committee. This committee shall be appointed by the President with the President as an ex-officio member. The chair shall be appointed by the President from the membership. The duties shall include:

  1. Solicit and review applications from organizations seeking membership in the UVC. Based on that review, recommend whether the prospective member organizations meet the requirements for the appropriate category of membership as specified in these Bylaws as Member Organizations, Affiliates, or Associates.

  2. Develop and implement membership programs and campaigns to inform veterans’ organizations or other organizations supporting veterans as to the value of UVC membership.

  3. Provide assistance to the Ways and Means Committee, in soliciting contributions from Member Organizations, and from Affiliate and Associate Members to support UVC activities and needs.

  4. Maintain continuing record of member, affiliate and associate attendance.

  5. Follow up on Absentee to assure attendance at monthly meetings.

  6. Report on membership trends and changes at scheduled meetings.

  1. Ways and Means Committee (W&M). The W&M Committee shall oversee the fund raising efforts of the UVC. The Chair shall be appointed by the President in consultation with the Executive Committee. The Chair will work closely with the President and all officers of the UVC to ensure the success of the fund raising effort. In consultation with the President, the W&M Chair may establish and oversee sub-committees to support the fund raising efforts. Such sub-committees may include the following or other areas determined beneficial:

  1. Donations Sub-Committee (DSC). The Chair of the Donations Sub-Committee will work with the Membership Committee to solicit donations from all categories of membership, and to resolve any issues or concerns that surface.

  2. Corporate Sponsor Sub Committee (CSSC). The CSSC Chair shall seek support from corporations, and develop ways to recognize such sponsors assistance to the UVC.

  3. Advertising Sub-Committee (ASC): The ASC Chair will solicit advertising opportunities, and ensure that all ads meet UVC standards. The ASC will work with the Banquet Committee to sell advertising in the Banquet program.

  4. Digital Marketing Sub-Committee (DMSC): The DMSC will explore opportunities for to utilize digital techniques for the purpose of raising funds and/or awareness of the UVC.

  5. Gaming Sub-Committee (GSC): The GSC shall explore opportunities for the UVC to utilize gaming opportunities to assist in funding.

  6. Grants Sub-Committee (GSC): The GSC shall explore opportunities for funding from grant offering foundations.

  7. Big Game Hunting Opportunities Sub-Committee (BGHSC): The BGHSC will explore opportunities for the sale of donated hunting privileges to benefit the UVC.

  8. UVC Golf Tournament Sub-Committee (GTSC): The GTSC Chair will explore fund raising opportunities through the conduct of a benefit golf tournament.

ARTICLE VII

MEETINGS

    1. The President shall call at least four regular meetings each fiscal year, at least one each fiscal quarter.

 

    1. The President may convene special meetings with at least 72 hours notice to the UVC. A notice must include the specific purpose of a special meeting and only that stated purpose may be discussed at that meeting.

 

    1. An Awards Banquet shall be held annually.

 

    1. Annually, the President shall pursue meeting with the Governor, Executive Branch members, and leadership of the Colorado General Assembly to review, discuss and explain the UVC goals and objectives.

 

ARTICLE VIII

QUORUM AND VOTING

  1. A quorum shall consist of at least two elected officers of whom one must be the President or a Vice President and a simple majority of active members.

  2. Each member organization shall have one vote.

  3. Voting on all matters shall be by a show of hands or, at the request of any member organization, by a roll call.

  4. The member organization representative or an alternate as identified by the member organization chief executive officer shall cast the organizational vote.

  5. Officers shall have no vote separate from or in addition to their organizational vote.

  6. Actions require a simple majority vote unless otherwise provided in these Bylaws.

  7. Legislative Goals and Priorities will be adopted by a unanimous vote.

ARTICLE IX

OFFICER SANCTION OR REMOVAL

  1. Any presiding officer may be sanctioned or removed from office upon verified proof of disloyalty, neglect of duty, dishonesty, or other conduct unbecoming a UVC Organizational representative.

  2. All charges must be made in writing under oath by the accuser, served in writing to the President.

  3. The President shall initiate an investigation by the Past Presidents Committee and the Judge Advocate to determine validity of all charges and, if required, recommended sanctions or removal.

  4. The accused shall have the right to address the investigative body to defend in person and/or by counsel, confront the accuser and witnesses thereof, and to adduce evidence in their own behalf.

  5. Sanctions or removal shall be upheld by a two-third majority vote of the Executive Committee, with the abstention of the accused.

  6. Upon removal approval, the accused shall be barred from membership. Reinstatement may be considered no earlier than three years after removal and must, at that time, require a two-third majority of the UVC as a whole.

ARTICLE X

DUES, FUNDS AND CONTRIBUTIONS

  1. There shall be no dues.

  2. All funds shall be obtained from approved fund raisers/ventures and contributions.

  3. Member Organizations, Affiliates and Associates shall be requested and encouraged to contribute and support UVC endeavors.

ARTICLE XI

MISCELLANEOUS

  1. No person shall be employed by the UVC without an approved budget line item entry.

  2. The President may appoint a UVC Historian to develop, collect and maintain historical files concerning all UVC activities and actions.

  3. The Secretary may use paid administrative/clerical assistance.

ARTICLE XII

BYLAW REVISIONS

  1. The President shall appoint a special committee at least every three (3) years to review the Bylaws.

  2. Bylaws amendments shall require a two-third (2/3) majority vote by the member organizations quorum.

  3. Bylaws amendment notification and a copy thereof shall be provided in writing, electronically or post, to all members at least 30 days prior to a schedule vote.

ARTICLE XIII

DISSOLUTION

Upon UVC dissolution, any funds or assets remaining after payment of all debts and liabilities will not inure to any individual or organization, but will be donated to other 501(c)(3) or (19) organizations under the terms set forth by the outgoing Executive Committee.

ARTICLE XIV

PARLIAMENTARY AUTHORITY

The Robert’s Rules of Order – Newly Revised Edition shall govern proceedings in all cases to which they are applicable and in which they are consistent with these Bylaws and any special rules of order otherwise adopted.

Approved by the United Veterans Committee of Colorado members at the regularly scheduled meeting held on the 12th day of January, in the year 2016.

_____________SIGNED________________ __1/29/2016_________

Frank McCurdy, President Date

Certified as a true and correct copy by ___SIGNED______________ ____1/29/2016______

Steve Rylant, Past President Date